How to Export Emails from Outlook to PST file Format?

If you are reading this article, you are probably looking for a method to export emails from Outlook email clients. Keeping backup Outlook emails is a good idea to prevent any hazardous situation. So in this article, you will get complete guidance on “How to export emails from Outlook to PST“. But before proceeding, we must know about the Outlook email storing policy regarding different account setups.

Outlook offers three options for adding an email account that is:

1:- Microsoft Exchange Server or compatible service.

2:- or Exchange ActiveSync compatible service.

3:- POP or IMAP

Case: 1 if you have configured an email account using the 1st or 2nd option, Outlook will Store all your email information .ost extension. For example ABC.ost.

Case: 2 when you configure an email address using POP account type, Outlook generates a file inside your device with the .pst extension. Like: xyz.pst.

Case: 3 if you choose the IMAP account type while adding an email account, a .ost extension named file will restore all email information.

Attention: In case 2, you don’t need to export emails from Outlook because a copy is already saved in your local device, which you can move anywhere. To find the location of the stored copy, go to the account setting of the Outlook application.

On the other hand, cases 1 and 2 have to follow the below instructions carefully to start an exports email from the Outlook application.

Import/Export wizard to take backup Outlook emails

Step 1: Open the Outlook application and click on the File tab from the ribbon.

Step 2: Now press on Open & Export << Import/Export button.

Step 3: Select Export to a file and tap on Next.

Step 4: Choose Outlook Data File (.pst) and click next.

Step 5: Select the email address and press Next.

Step 6: Browse the Destination Path to save exported Outlook email and click on Finish.

Useful only for the following circumstances:

Single user: This process is suitable only for the single user when exporting email from Outlook at a single time.

Outlook accessible: It can be used only when Outlook is online or connected with Exchange Server while extracting email from Outlook.

Healthy file storage: If the stored file is corrupted and affected by the virus, then it can’t be used.

Export emails in PST format: Outlook users want to export emails in PST format only, not in other files format.

You can’t use the Import/Export wizard in all the above circumstances. But it is possible with the help of a third-party tool that can easily export all emails from Outlook by providing advanced features.

Free OST to PST Converter Tool by a2zMigrations

To export emails from Outlook email client using the free tool can be more beneficial than the comparatively Import/Export wizard option. a2zMigrations OST to PST Converter software is a tool that can export email if Outlook faces an error or a problem. This application can work with all Windows operating systems versions, and exported email can view in Outlook and other email clients. Moreover, a technical expert’s teams are always there to help fix the problem for users on an urgent basis without any extra cost.

The free version of the software allows converting OST files of size less than 1GB at no cost.

Efficient features of this utility under are:

The users can take the following benefit for migrating email from Outlook using this tool.

Scan and fix error: Before proceeding to the conversion process, software scan OST files deeply to fix any error if found.

Presents preview with status: The software presents all Outlook email stored information with reading and unread status on the screen.

Batch migration: A batch migration of OST to PST is also possible by a single click in the application.

Multiple conversion options: Users can take backup Outlook emails in other formats like MBOX, MSG, HTML, EML, etc.

Divide large OST files: To split the large OST email database into small size of PSTs files, users can manage it according to their own needs.

How to use this automated Outlook backup tool?

It consists of simple steps to transfer OST to PST format. These steps are:

Step 1: Download and complete the installation process of a2zMigrations for OST to PST.

Step 2: Click on Add file, select any available method and tap on OK.

Step 3: Go to the Export tab and choose PST (Outlook Data File (.pst)).

Step 4: Select Destination Path from the browse button and click on the Next.

Step 5: Before finishing, choose between creating a single or separate PST file and tap on the Export button.

If you want to export Outlook emails in Office 365, Live Exchange Server, and other file formats like MSG, MBOX, HTML, EML, MHTML, etc., select this file option in place of PST format.


Here I have tried to guide you to export emails from Outlook with the simplest method. Hopefully, you will succeed to export emails from Outlook 2010, 2013, 2016, 2019 and earlier versions. Please feel free to contact us by dropping the query in the comment box, if you face any problems with the described method.

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